All work
Data & dashboards
Financial OS
Core Climate · Heating and cooling, Central Pennsylvania
An 18-tab workbook replaced by one system that tracks every dollar and raises the alarm on its own.
$7,375 in untracked spending identified in the first month.
01/Problem
- Finances lived in an 18-tab workbook: job costing, vehicles, assets, taxes and cash flow.
- Eight manual steps had to run in order, or the numbers stopped matching.
- A second workbook held one hand-typed sheet per project, so money could leave without anyone recording where it went.
02/Source data
- The existing workbooks: job costing, vehicles, assets, taxes, cash flow and per-project sheets.
03/Solution
- Jobs, invoices, payroll, inventory, fleet and real estate in one place.
- A live cash position, with no closing ritual.
- Automatic alerts for overdue invoices, taxes, stock and missing receipts.
04/Impact
- In the first month, $7,375 in spending surfaced that nobody could say where it had gone.
- Organized finances: no money leaks and no unrecorded payments.